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Licensing International (CCLI) provides a licensing scheme for churches
and other entities in many countries worldwide. Under the terms
of this license, a church has permission to use the lyrics of a song in
digital form, and on printed word sheets, and also has the limited
right to record congregational singing of such songs. But CCLI
does not cover every song, although it covers the vast majority of
songs. And to comply with the terms of a license, a church must
report usage of those songs to CCLI on a regular basis, otherwise it is
not covered by the license.
What follows is a
summary of the steps needed to effectively use a CCLI license, together
1. Purchase a CCLI License
You, or the entity
you represent (i.e. your church), need to first purchase a license from
CCLI. There are various licenses available, depending on who you
are and what country you are located in. Please refer to the CCLI
website in your area for further information and to make a purchase.
2. Enter your CCLI License details into SlideGen
3. Enter the CCLI Song Number for each song
When you add a new
song to the Song Catalogue, if that song is under copyright and covered
by CCLI, make sure that you mark it as being covered by CCLI and enter
its CCLI Song Number.
See the sample dialog below. You can find out the CCLI Song
Number by going to CCLI's website in your country and searching their
song catalogue. For more information, see the help on Creating a New Song.
4. Specify Correct Usage when Saving
When you create and save a presentation,
you need to specify how the songs in that presentation are being used -
i.e. for "Projection", "Print", and/or "Record" purposes. This
information will be used in the next step when you create the Copyright
5. Generate a Copyright Report
CCLI (at least in
the Asia Pacific region) collate their copyright usage data on a
6-monthly basis, at the end of March and September. So at regular
intervals, at least as often as this, you need to report all of the
usage data that has been collated within SlideGen since the last time
you reported. You do this by generating a Copyright Report.
You will need to
refer to your CCLI license terms and conditions, and the CCLI online
reporting website for details about how to calculate the reporting
numbers that CCLI requires. At issue is - do you report a song
everytime it is used, or only the first time, etc..?
At the time of
writing, in the Asia Pacific Region, CCLI's online report website
indicates the following:
- "Print" - "Report one (1) copy activity each time the words/lyrics of a
song is reproduced in bulletin, song sheet, songbook, transparency,
slide or similar forms"
- "Digital" (Project) - "Report one (1) copy activity each time the words/lyrics of a song is stored into or retrieved from computer software;"
- "Record" - "Report one (1) copy activity each time a song is recorded."
Here at SlideGen,
we interpret the above to match the following settings when generating
a copyright report (note the order of the first two categories is
- Projection (Digital) - "Every time plus first time" - this records every time a song is used in a presentation (i.e. "retrieved from computer software") and adds an additional count for the first time it is used (which effectively covers the initial "stored into" action)
- Print - "Every time" - this records one copy activity "each time" the words are reproduced in print form
- Recording - "Every time" - this records one copy activity "each time" a song is recorded
SlideGen provides a special CCLI format of the standard Copyright Report, which matches CCLI's categories above of Print / Digital / Record, in that order, to make it easy when reporting to CCLI. This report layout should already be selected for you, but if not, you can change it in Modify Report Layouts.
Once generated, the
CCLI Copyright Report should look something like this:
6. Report Your Usage to CCLI
The above report
should be printed and retained by your church etc as an official record
of copyright usage data collated. By clicking on the Print button
you can send it to your printer, or you can select the "Print to File"
option and save it as a PDF document, or another format (such as a MS
At the time of
writing, CCLI does not support or allow a "file upload" facility for
copyright reporting. So you will need to enter your copyright
usage one song at a time, by searching for that song within their
Online Reporting website, and then entering the usage data for that
song. For easy searching, we recommend that you enter the CCLI
Song Number in the search field, not the Song Title.
To make it easier
for you, you may wish to save the above report as a PDF document or
Excel file, so that you can then easily copy-and-paste the CCLI Song
Number from the report. Please refer to the bottom of our Copyright Report page for
details on saving as an Excel file.
If, at some future
time, CCLI add support for uploading copyright usage data in file
a Copyright File Export feature
added to SlideGen.
- Main Window
- Setup Options
- Creating a New Song
- Creating a New Presentation
- Printing a Copyright Report
- Managing your activity for Copyright purposes
Copyright © 2018 Petrie Software Pty Ltd (A.C.N. 110 519 723) Last Updated: 14 May 2018