Securing information with passwords

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SECURING INFORMATION WITH PASSWORDS (STANDALONE EDITION ONLY)

Baslogue^® contains some data that you may not want to be available to all users. Furthermore, you may only want certain people to be able to change data.

To assist in this, the Standalone Edition of Baslogue^® has three "roles", or modes of operation:

Catalogue Browser - under this role the user can view the catalogue and search for items, but cannot modify anything. This role cannot view the employee listing (Employees tab).
Check-In / Check-Out - under this role the user can view the catalogue and search for items, as well as perform the check-in and check-out process for catalogue items - i.e. can process an item out for loan, and record an item as being returned. This role can view, but not modify, the employee listing (Employees tab).
Super User - under this role the user can do everything.

You can place a password on the "Check-in / Check-out" and the "Super User" roles. This will require users to type in this password when changing roles. By default these roles do not have any password.

Select the appropriate option from "Setup | Security" menu to set the password for that role. This can only be done while connected in the Super User role.

You will get a dialog like the following:

Enter the desired password twice, once in each field, and click OK. To remove the password, simply clear out both fields and click OK.

DO NOT FORGET THE SUPER USER PASSWORD. The Super User role is the only role that can change passwords.

To learn how to change roles, see Changing Roles.

(In the Database Edition, access is controlled on a per-user basis - see User Security for more information.)