Printing Employee Cards

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PRINTING EMPLOYEE CARDS

You may want to issue your employees with employee cards. This is especially useful if you are using a barcode scanner, because the card can have a barcode on it, saving time when that employee comes to borrow an item.

To do this you need to go to the Employees Tab on the main screen. Once there, you then need to select the employee for whom you want to print employee cards. You need only select only one employee. But if you want to print cards for more than one employee, there are three ways to make your selection:

The Shift-Click method - click a line with the mouse, then hold down the Shift key on the keyboard and click another line. This will select all lines between and including the two lines clicked.
The Ctrl-Click method - click a line with the mouse, then hold down the Ctrl key on the keyboard and click on or more other lines. This will select only those lines that you click. You may also do the Ctrl-Click part of this step after having done the Shift-Click method above.
Using the keyboard - use the up/down arrow keys on the keyboard, highlight the first line to be selected in a range of lines. Then while holding down the Shift key use the down arrow to highlight to the end of the range of lines to be selected. Lines will be selected as you press the down arrow. This may be done in reverse if desired, and other keys like Page-Up, Page-Down, Ctrl-End and Ctrl-Home may also be used after holding down the Shift key.

Once you have the employees selected, then click on the Print Employee Cards button at the bottom of the Employees Tab. You will see a preview screen that looks something like this:

Select Print to print the employee cards. You will need special stationery to print the card - you can buy credit card sized glossy paper that will do the job. If you need to adjust the layout of the card to fit your stationery, see Modifying Report Layouts for further details.